Booth design and construction for IDEX 2027
A practical plan for a working exhibition space.
Bring reception, meetings, display areas and daily operations into one stand brief. Compare design decisions alongside materials, installation and removal responsibilities.
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Define what the proposal needs to include.
Space planning and circulation
Start with the allocated dimensions and open sides. Identify the entrance, reception, display and meeting areas, and allow visitors and staff to move through the stand without blocking the public aisle.
Meeting rooms and staff areas
Specify seating, table sizes, storage and basic presentation needs. Ask the design to show how enclosed and open areas work together, and identify practical arrangements for staff belongings and daily materials.
Structure, finishes and graphics
Request a clear material specification and the proposed locations of graphics and signs. Review the joinery, visible edges and lighting approach as part of the overall design, not as details to be decided after fabrication begins.
Delivery, handling and venue coordination
Identify ordinary stand-material delivery, access and handling requirements with the appropriate suppliers. Confirm which services and permissions are arranged separately and which responsibilities are included in the builder's proposal.
Installation, handover and removal
Agree a proposed programme, handover checks and dismantling scope. Ask how the stand will be left ready for use and how materials will be removed after the event, subject to the organiser and venue requirements.
From requirements to an agreed scope
Brief the layout
Share dimensions, open sides, meeting and display-space needs, storage, artwork and budget priorities. Identify open questions instead of treating them as settled requirements.
Review the proposal
Check how the design handles circulation and daily use. Compare the materials, graphics, furniture, programme and exclusions alongside the visual presentation.
Confirm the build responsibilities
Agree the scope and commercial terms with the selected builder. Identify who coordinates venue services, permissions, delivery, installation, handover and removal before the programme is finalised.
Bring the working details to the first conversation.
Have your allocation, exhibitor manual, brand artwork, meeting-room needs, furniture list, storage requirements and budget range ready when available. Include relevant access or handling constraints for ordinary stand materials.
A clear brief helps builders price the same requirements. If the space or programme is still undecided, record that in the notes and ask the proposal to explain its assumptions.
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